THE CAMELLIA CLUB OF MOBILE, INC. BYLAWS   March 12, 2015

 

ARTICLE I.  NAME OF ORGANIZATION

1.      The Camellia Club of Mobile, Inc., heretofore referred to as The Club

 

ARTICLE II.  PURPOSE

1.      Encourage people to appreciate, plant, and learn the different ways to       

propagate and care for the camellia.  To encourage amateur growers of camellias, and to sponsor at least one camellia show each year.  

 

ARTICLE III.  MEMBERS AND MEMBERSHIP

1.      Qualifications for membership:  Any person who is interested in camellias and

 contributes to the betterment of the club.  Membership may be denied or revoked, by the recommendation of the Board of Directors.

2.      Active members:  Member who has paid and is current with their dues.  Failure to pay your dues will move your membership to the inactive membership list for a period of one year.  If dues are not paid during the one year period, you will be dropped as a member.

3.      Voting member:  Must be an active member.  To vote for OFFICERS and

BOARD OF DIRECTORS, one must have been a member for ONE year.  This is needed to learn about the Camellia Show and the Leaders of the Club with the most experience.

 

ARTICLE IV.  OFFICERS POSITIONS, DUTIES, LENGTH OF TERM

1.      PRESIDENT shall:

a.      Preside at all meetings of The Club.

b.      Preside at the Directors Meetings.

c.       Be ex-officio member of all committees except the nominating committee.

d.      Shall appoint nominating committee of three BUT does not influence the committee by ANY MEANS.

2.      VICE PRESIDENT shall:

a.      In the absence of the President, perform the duties of the President.

b.      Upon resignation or removal of the President, Vice President will become President for the remainder of the term.

3.      SECRETARY shall:

a.      Keep in permanent form:

(1). Minutes of the Club

(2). Notes on the Directors Meetings

               b.   Keep an alphabetical roll of members:                                                             

                    (1). Active

                    (2). Inactive

                    (3). List of Club Members provided to members shall contain names

                           and addresses without phone numbers and e-mail address unless

                           authorized by named person.

                c. Maintain a list of committees

                d. Notify members of their election

                e. Conduct correspondence of the Club—E-mail is recommended where

                     possible, but care should be taken to protect privacy of e-mail addresses.

4.      TREASURER shall:

a.      Receive all monies of the Club

b.      Collect membership dues from members in September of each year.

c.       Pay all bills and disburse funds as directed by the Club.

d.      Compile a financial report for the April meeting.

e.       Maintain a list of active and new members for the Secretary as dues are paid.

5.      SHOW CHAIRPERSON shall

a.      Organize activities necessary for scheduling and conducting show

b.      Oversee show committees

  5.      TERMS

a.      All offices are for one-year terms

b.      May be elected  for additional terms

 

ARTICLE V.  BOARD OF DIRECTORS:  POSITIONS, DUTIES, AND TERMS

1.      Six positions:

a.      Five to be elected

b.      Sixth member to be the immediate past president.  If he/she declines then a nomination will be received from the floor. The show chairman will also be a member of the board.

 

2.      Duties:

a.      Be a policy making group for the Club.

b.      Have general supervision over the affairs of the Club.

c.       Shall meet at the call of the President or at the request of three members of the board.

3.      TERM

a.      One year term

b.      May be elected for additional terms

 

ARTICLE VI.  ELECTIONS

1.      Annual election shall be held at the April meeting.

2.      Nominating committee:

a.      Composed of three members

b.      President appoints the three members but does NOT influence their selection by ANY means.

c.       Present a slate of nominees for President, Vice President, Secretary, and Treasurer.

d.      Present a slate of nominees for the five Directors positions with the immediate past president for the fifth position.  If past President declines, nominations from the floor will be accepted, with a vote to fill the fifth position.

3.      Any voting member (Art. III, par. 3) may place in nomination the name of a member for any office following the report of the nominating committee.

4.      Vacancy replacements:

a.      President shall be filled by Vice President

b.      Other Officers and Board of Directors shall be filled by appointment of the Directors.

c.       All filled vacancies shall serve the remainder of the unexpired term.

d.      Officers and Board of Directors shall take office immediately upon election or appointment.

 

ARTICLE VII.  COMMITTEES APPOINTED BY THE PRESIDENT

1.      Membership Committee:  All members should be ambassadors and encourage and welcome new members.  Treasurer will receive paperwork and dues at regular meetings and the flower show.

2.      Program Committee: with the President, in conjunction with the Board of Directors shall plan programs for the regular meetings of the Club and provide a meeting place.

3.      Hospitality Committee:  shall provide a social setting thirty minutes prior to each regular meeting consisting of light refreshments and drinks. 

4.      Property Committee shall be custodian of the Club’s property.  Shall recommend to the Club the purchase of new property when needed, and purchase such property as directed by the Club.

5.      Show Committee shall be responsible for staging at least one camellia display or show each year.  It shall appoint subcommittees; show bulletin, staging, reception, solicitation, newspaper/TV coverage (at least one week prior to the show), and others as required.  The subcommittees shall be appointed before the October meeting, and announced to the Club at the October meeting.

6.      Special Committee: As needed

 

 

ARTICLE VIII.  MEETINGS

1.      The Club shall hold regular monthly meetings, on the 2nd Sunday of each month from September through April. Meetings are planned for one hour.  Monthly program is approved in advance by the board  NEW business from the floor shall be managed by the president and resolved immediately or require a written proposal from individual to the board for a decision at next meeting.  Nothing shall be represented as a club program/sponsor without board approval

2.      Special meetings shall be held at the call of the President.

 

ARTICLE IX.  PARLIAMENTARY AUTHORITY

         Robert’s Rules of Order

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